Payslip generator

It gives employees a clear, professional record of what they were paid and why. For statutory matters such as NSSF, NHIF, SHIF, and PAYE, use the official rates and keep the records the law requires - and confirm with your accountant how those contributions apply to your staff.

Net pay is gross pay plus any allowances, minus deductions. Deductions commonly include statutory contributions (NSSF, NHIF or SHIF, PAYE where applicable), loan repayments, and any agreed staff contributions. The payslip shows each line so the final number is not a mystery.

Gross pay is the full amount earned in the period - basic salary plus allowances and bonuses. Net pay is what is left after all deductions and is the amount that actually goes to the employee or into their account.

Yes. Keep a copy for each pay period for your records and tax obligations, and give the employee their copy. Consistent payslips also prevent salary disputes, because both sides can point to the same agreed numbers.

Basic pay is the employee's fixed salary for the period. Gross pay adds every allowance and bonus on top of it, which is why the tool sums basic pay and allowances first. Net pay then subtracts the deductions from that gross figure.

Yes. The tool has a separate allowances field that is added to basic pay to form gross pay, and the payslip prints it as its own line. Whether it is a transport allowance, a housing allowance, or a one-off bonus, it appears separately so the employee can see it.

No. The tool does not compute tax or statutory deductions - the note on the form says to enter statutory and PAYE deductions from your verified payroll records. Confirm the correct rates for your staff with your accountant, then enter the final deduction figure.

The pay period is set with a month picker, so the tool is built around monthly payroll - pick the month and year the payslip covers. It is simple to keep a payslip per employee per month and store them consistently for your records.

Click the Print / PDF button on the payslip. This opens your browser's print dialog, where you can pick Save as PDF as the destination instead of a printer. Print styles keep only the payslip sheet, hiding the entry form and buttons.