Staff wage & labour cost tracker

It varies by industry, but 15-30% of sales is a common range for small retail and service businesses. Above that, check whether staffing levels, pay, or sales volume need attention. Below it, you may have room to invest in more help.

No. A payslip breaks down one employee's pay for their own record. This tool adds up your whole team's cost for the period so you can see the total wage bill and how it compares to sales.

Yes - include anyone you paid for work in the period, even a single day's casual labour. Leaving them out understates your real staffing cost.

No. This is a snapshot calculator - nothing is stored. Run it again each pay period with your actual figures.

Divide the total wage bill for the period by your sales for the same period and multiply by 100. With the calculator's example - a KSh 37,000 wage bill against KSh 220,000 in sales - labour cost is about 16.8%, which sits comfortably in the healthy range.

Add up every staff member's base pay and overtime for the period, then divide by the number of people. The tracker does this automatically and shows the result beside the staff count, so you can see what one position costs on average.

Yes. Any overtime or bonus you actually paid for the period is part of your real staffing cost, so it belongs in the wage bill. The tracker keeps base pay and overtime in separate columns, which makes it easy to see which line item is driving the total.

Once per pay period, with the actual figures for that period. Change the period label to the month or week you are reviewing, enter the real sales and pay for those dates, and compare the labour cost percentage to the 15-30% benchmark to see how staffing is trending.

Yes. It is free and it is a snapshot calculator - nothing is stored and no staff list is saved anywhere. Run it again each pay period with fresh numbers, and note down the result if you want to keep a history.