Do I need any design or accounting skills?

No. Just fill in your business details, your client's details, and the items you are billing for. LinkDuka formats a clean, professional PDF invoice for you automatically, ready to send.

Can I reuse this for every sale?

Once you create a free LinkDuka account, yes - generate as many invoices as you need, any time, from your phone or computer. Your business details are remembered so you only enter the client and items each time.

What is the difference between an invoice and a receipt?

An invoice is a request for payment sent before or when a sale happens, listing what is owed and by when. A receipt is proof that payment has already been received. Many small businesses in Kenya use one document for both - LinkDuka's invoice works well for this, especially when paired with an M-Pesa confirmation message as proof of payment.

Can I add my M-Pesa till or paybill number to the invoice?

Yes. Add your payment details - till number, paybill, or bank account - in the Notes field, and they will appear on the downloaded PDF so your client knows exactly how to pay.

Does the invoice include a KRA PIN?

Not automatically. If your business needs to show a KRA PIN or VAT number for tax purposes, add it in the Notes field along with any other compliance details your business requires.

Is my information kept private?

Your invoice details are stored securely so you (and, once registered, only you) can find your invoice history. We do not share your business or client details with third parties.

Can I use this on my phone?

Yes. The invoice generator works on any phone, tablet, or computer with a browser. The downloaded PDF opens on mobile too, so you can WhatsApp it straight to your client without needing a computer.

How much VAT is added to my invoice?

None automatically. The generator multiplies each quantity by its unit price and adds the lines to give a subtotal and total in KES, with no VAT, discount, or service charge added. If you are VAT-registered, put the VAT amount and your KRA PIN in the notes field yourself.

What happens after I generate my first invoice?

Anonymous visitors get exactly one free invoice, matched on their device and internet address. After that the tool asks you to create a free LinkDuka account, and registered members generate unlimited invoices with no limits, no watermarks, and no expiry.

Can I add a discount to my invoice?

There is no separate discount field, so enter the discounted unit price directly on the item line. Each line is quantity times unit price and the total is the sum of all lines, so lowering the unit price reflects the discount in the total.

Free LinkDuka tool

Create a free PDF invoice online in Kenya

Add your business and client details, list your products or services, include M-Pesa payment instructions, and download a clean PDF invoice ready to send. No design skills, spreadsheets, or software to install.

Your first invoice is free. Create a free account for unlimited invoices.

Add your details

Your business name and contact details, plus who you're billing.

List your items

Add each product or service with quantity and price - the total is calculated for you.

Download and send

Get a clean PDF invoice you can WhatsApp, email, or print for your client.

Invoicing basics

What every professional invoice needs

A clear invoice gets you paid faster and builds trust with customers. Whether you are billing a one-off client or invoicing regular customers every week, LinkDuka's invoice generator automatically includes the details a professional invoice should have:

Business and client details

Your business name and contact details, plus your client's name and contact, so it is clear who is billing whom.

A unique invoice number and date

Every invoice you generate gets its own reference number and issue date, so you and your client can track it later.

An itemized list of products or services

Each line shows the description, quantity, and unit price, so your client can see exactly what they are paying for.

A clear subtotal and total

The amount due is calculated for you and shown prominently, so there is no confusion about how much to pay.

Payment instructions

Add your M-Pesa till, paybill, or bank details in the notes so your client knows exactly how and where to pay.

A professional look

A clean, consistent layout signals that you run a serious business - it is often the first impression a new client has of you.

Built for Kenyan sellers

Who uses LinkDuka's invoice generator

Small businesses across Kenya use LinkDuka's free invoice generator to bill customers, clients, and repeat buyers without needing accounting software:

Retail and fashion shops

Bill wholesale or bulk orders with a proper invoice instead of a screenshot.

Tailors and fashion designers

Invoice custom orders and made-to-measure pieces with a clear itemized breakdown.

Service providers and freelancers

Bill for consulting, design, repairs, or any service by the hour or per project.

Salons and beauty businesses

Invoice packages, product sales, or corporate bookings for salons and spas.

Food and catering businesses

Bill event catering, bulk food orders, and corporate meal plans clearly.

Repair and trade businesses

Break down parts and labor costs so customers understand what they are paying for.

Invoice generator questions

Yes. You can generate one invoice for free with no sign-up. After your free invoice, create a free LinkDuka account to keep generating invoices with no limits, no watermarks, and no expiry date.

Ready for more than invoices?

Create a LinkDuka shop to share products, take orders, and accept M-Pesa payments from one branded link.

Create your shop

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